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Maintenance Coordinator (Remote)

  • Full Time
  • Anywhere
  • 48,490 CAD / Year
  • Applications have closed.
  • Salary/Pay: 48,490

Metis Nation of Ontario

The Maintenance Coordinator will oversee the coordination of maintenance services for an assigned portfolio. The Maintenance Coordinator is responsible for a variety of services related to the operation of residential housing properties in the not-for-profit and market-rent sectors and may also be required to assist in the administration of renovation projects, ongoing property maintenance and new residential builds.

Job activities on occasion, but not regularly, may require car travel spanning 250KM to nearby regions. At times the candidate may be required to perform onsite Life Safety Inspections (LSI), Building Condition Assessments (BCA), and other building inspection services, and associated reporting.

Other duties and responsibilities include, but are not limited to tenant and client relations, scheduling contractor work, sending notices to tenants, liaising with governments (Municipal, federal and Metis), preparing documentation to support hearings at the Landlord & Tenant Board, complying with the RTA (where applicable), vacancy reporting, bank deposits, accounts receivable (A/R) reporting, accounts payable (A/P) processing, budgeting, supplier invoices, rent roll review and production, communication, administration functions relating to paralegal services and general office administrative duties.

General Responsibilities

Respond to resident/tenant maintenance complaints in coordination with the maintenance and administrative team
Onsite and virtual inspection of residential homes and/or commercial properties as required
Identify hazards and create solutions to minimize potential safety issues
Coordinate property maintenance work with external vendors
Determine the occupancy and condition of residential properties
Photograph all violations or potential issues and log the actions taken
Provide administrative support in the absence of the property administrator including the answering and dispatching of telephone calls as required
Provide weekly updates on open maintenance issues and ongoing projects
Participate in the after-hours emergency on-call schedule to insure 24-hour coverage (on rotation with other staff) on an occasional basis
Assume the duties of administrative maintenance staff in the absence of the administrative maintenance team member
Performing other duties and responsibilities as assigned by the Operations Manager or designate(s)
Must be physically able to inspect construction sites including walking properties, climbing ladders, and kneeling
Must be able to lift up to 25 pounds at a time
Knowledge, Skills & Attributes

Required

Strong desire to act in the service of Métis Citizens, to advance and uphold rights and culture
Minimum of a high school diploma and/or specialized courses related to property maintenance
A high degree of technology literacy and proficiency in standard office equipment
Advanced communications skills, both written and verbal
Superior organization skills and time/priority-management managing self and others including the design and implementation of project work plans
Elevated levels of problem-solving and analytical skills
General knowledge of residential construction
Valid driver’s license and a reliable vehicle
Willingness and ability to adapt to and learn new software and a high degree of technology literacy and proficiency in standard office software.
Preferred

Knowledge of Métis-specific and broader indigenous tenants’ key challenges.
Knowledge of the Residential Tenancies Act, Residential Tenancies, Construction experience, Residential Building Management Experience
Knowledge of HVAC, plumbing and electrical systems
Experience

Required

Minimum 1-year work experience in residential property management in a comparable role
Experience working with tenant, leasing or property management systems (Yardi, Arcori, Property Vista, etc.)
Previous experience dealing with confidential information
Familiarity with the Residential Tenancies Act
Preferred

2-years or more experience in real estate or property management
Home Inspection Certification from a recognized body in Ontario
Experience in reviewing residential or small building construction drawings and permit drawings
Experience in performing building residential or small building inspections and or related experience in the construction and renovation industry
Experience working with HVAC, plumbing and electrical systems
Assets

Demonstrated ability to effectively maintain focus on work queues or projects with a longer time-line
Positions at the MNO may require the following:

Current CPR/First Aid certification or ability to obtain
A reliable vehicle (or ability to rent), driver’s license, $1,000,000 liability insurance, and a clean driving record
Flexibility to work extended hours as necessary
Ability to occasionally travel within Ontario for limited periods of time
Ability to work extended hours and rotational on-call occasionally

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