Executive Director

  • Full Time
  • Anywhere
  • May 23, 2022
  • Salary/Pay: $40k TO $50k

Website Thunder Bay Gymnastics Association

JOB TITLE: Executive Director
Thunder Bay Gymnastics Association (full-time at 37.5 hours per week)
(1 year to 18 months maternity replacement position)

JOB SUMMARY:
Provision of overall management and leadership in implementing Board policy in a manner consistent with the mission and goals of the Association.

REPORTING TO:
Board of Directors, through the President

WORKING RELATIONSHIPS:
• Board, Executive and Staff
• Management of the Canadian Lakehead Exhibition
• Gymnastics Ontario; Gymnastics Canada
• Community Associations
• Other organizations and funding sources

PRIME FUNCTIONS:
Monitor and oversee financial management of the Association
• Ensure development of annual budget and present to Treasurer/Executive for evaluation and modifications as required
• Prepare monthly financial reporting package for review with the Treasurer/Executive
• Approve and manage daily financial transactions
• Strategic/Business Plan development, updating and monitoring
• Identify, prioritize and provide advice and counsel to aid Board in financial decision-making
• Secure and maintain relationships with funding sources and prepare funding proposals

Lead the management of staff
• Ensure appropriate staffing within the constraints of the Association’s physical and financial resources
• Develop, implement, maintain and ensure compliance with the Personnel Policy & Procedure Manual
• Develop and maintain appropriate job descriptions for all staff
• Manage the recruitment, selection, orientation and training of all staff
• Manage the staff evaluation process and ensure staff are appropriately compensated
• Oversea key administrative staff and promote collaborative work environment

Implement Board policy and decisions
• Act as a resource to the Board of Directors so that policy decisions are made on an informed basis
• Gather, interpret and articulate information to the Board about community trends and resources as they relate to enhancing the Board’s capacity for effective communication, decision-making and long-term planning
• Keep Board informed (on a timely basis) of significant issues affecting the development and delivery of programs and services
• Provide guidance and advice to Board on process issues such as establishing and interpreting terms of reference, decision-making and accountability
• Update and maintain Association’s policies and procedures
• Attendance at all Board meetings, semi-annual and annual general meetings and executive meetings as required

Develop, plan and deliver programs and services
• Oversee the development of programs and services consistent with Association goals, working in collaboration with key administrative staff
• Monitor programs and services to ensure consistency with criteria established by funding sources and the mission and goals of the Association
• Annually prepare and provide to the Board, and other applicable bodies, summary reports of programs and services, including recommendations for future improvement and change
• Regularly obtain statistical and qualitative feedback about program and service delivery
• Provide consultative services on bylaws, procedures and conflict management
• Establish and maintain appropriate risk management procedures

Establish, maintain and advance community relations
• Initiate and develop relationships with a broad range of community sectors including all levels of government, other non-profit organizations and business organizations
• Undertake activities within the Community that enhance the visibility of the Association
• Approve the Association’s website content
• Approve all media and social marketing communications including development of a public relations process
• Represent the Association on appropriate committees, network and joint projects
• Develop and provide information about the Association’s goals, programs and services

Maintain, acquire and dispose of physical assets
• Provide recommendations to the Board for any acquisitions or expenditures that are outside the approved budget
• Ensure proper maintenance of facilities, furniture and equipment; and as necessary, dispose of outdated or worn out equipment

QUALIFICATIONS:
Essential:
• Ability to effectively liaise and interact in a positive manner with the gymnastics community, including employees, athletes, parents and the general public
• Strong leadership skills; Strong interpersonal; and oral communication skills
• Ability to recruit, hire, train, supervise and discipline staff
• Experience with business and strategic planning; Familiarity with operations and budgeting processes
• Strong planning, organizing and time management skills with a high level of attention to detail
• High degree of self-motivation and drive for change

Preferred:
• Business, management or marketing experience
• Recreation / Sports management background
• Experience working in and reporting to a non-profit organization and Board of Directors

PERFORMANCE CRITERIA:
• Successfully monitor and oversee financial management of the Association
• Successfully lead the management of staff
• Consistently implement board policy and decisions
• Successfully develop, plan and deliver programs and services
• Successfully establish, maintain and advance community relations

STARTING SALARY RANGE:
• $40k TO $50k

TO APPLY:
Submit cover letter and resume to suewright@shaw.ca

DEADLINE FOR APPLICATIONS: MAY 23, 2022

Upload your resume or any other relevant files.

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