Administrative Assistant

Administrative Assistant

Clara Industrial Services is looking for an enthusiastic individual to become a part of our growing team.

Job Responsibilities

·         Data entry including payroll, accounts payable, accounts receivable.

·         Making travel arrangements for field and office staff such as booking flights, cars, and hotel reservations.

·         Answer phone calls and supporting visitors.

·         Opening and distributing mail.

·         Exhibit polite and professional communication via phone, e-mail, and mail.

·         Provide information by answering questions and requests.

·         Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

·         Carrying out administrative duties such as emailing, filing, copying, binding, scanning etc.

·         Perform other duties as assigned.

 

Work Hours & Benefits

·         Permanent position, Monday-Friday 9am-5pm.

·         Competitive salary and benefit plan.

Education and Experience

·         High school diploma or equivalent education required.

·         3 years of related experience preferred.

·         Preference will be given to a bilingual applicant (English, Spanish).

·         Solid understanding of accounting principles.

·         Microsoft Office (Excel, Word and Outlook) and Sage accounting software proficiency is preferred, but training will be provided.

·         Excellent analytical skills and attention to detail.

·         Ability to balance priorities to meet short and long-term objectives.

We would like to thank all who apply; however only those selected for an interview will be contacted.